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Meetings

AGENDA

REGULAR ROSEPINE TOWN

COUNCIL MEETING TO BE HELD AT THE

TOWN HALL, 18846 JOHNNY B. HALL MEMORIAL HIGHWAY

THURSDAY – MAY 13, 2010 - 7:00 PM

1. Call meeting to order.

2. Invocation.

3. Pledge of Allegiance.

4. Roll call.

5. Accept minutes from the April 8, 2010 regular meeting.

6. Approve invoices.

7. Accept financial reports.

8. Mayor’s comments.

9. Adopt Vernon Parish Police Jury Resolution for June 2010.

10. Discuss awning for drive through window.

11. Discuss Mobile Home Ordinance.

12. Unpaid occupational license.

13. Present Ordinance #2 of 2010 (2010 – 2011 General Fund Budget).

14. Present Ordinance #3 of 2010 (2010 – 2011 Utility Fund Budget).

15. Discuss water meters for trailer parks.

16. Adjourn.

_______________________________

Bruce E. Ward, Jr. - Mayor

In accordance with the American with Disabilities Act, if you need special assistance, please contact Melissa Davis at (337) 463-8908, describing the assistance needed.

Anyone wishing to speak during the meeting must register with the town clerk and the item must be on the agenda.

TOWN OF ROSEPINE

MINUTES

REGULAR MEETING

MAY 12, 2010- 7:00 PM

Item #1 Mayor Ward called the meeting to order.

Item #2 Alderman Johnson gave the invocation.

Item #3 The Pledge of Allegiance was recited by all.

Item #4 Officials Present: Mayor Bruce E. Ward, Jr., Aldermen Damon Johnson, Jimmy Cryer, Daniel Martinez, Billy Owens, Town Clerk Melissa Davis, and Chief of Police Dennis Parrott.

Officials Absent: Jeff Solinsky

Employees Present: Mike Numbers.

Guests present: Marlon and Janice Vander, William Pelt, Johnny Davis, Don Davis, Earl Myers, David Jones, Dennis and Valarie Craft, Michael and Sarah Whitehead, James and Tami Longoria, and Elton Haven.

Item #5 Alderman Johnson made a motion that was seconded by Alderman Martinez to accept the minutes from the April 8, 2010 regular meeting. All I’s.

Item #6 Alderman Johnson made a motion that was seconded by Alderman Owens to approve the invoices for payment for both funds. All I’s.

Item #7 After a discussion concerning the financial reports, a motion was made by Alderman Owens and seconded by Alderman Johnson to accept the financial reports ending April 30, 2010. All I’s.

Item #8 Mayor Ward gave an update to the board concerning the town.

Item #9 Alderman Owens made a motion that was seconded by Alderman Johnson to add a request to repair the ditch and road around the culverts at 9173 Main Street “PR 728 – Lewis Road” next to Sharon Harriman’s property. All I’s. A motion was then made by Alderman Cryer to adopt the Vernon Parish Police Jury Resolution for June 2010. Seconded by Alderman Owens. All I’s.

Item #10 Alderman Owens made a motion that was seconded by Alderman Martinez to accept an estimate for no more than $4,200 for the installation of an awning for the drive through window. All I’s.

Item #11 Due to the town attorney and Alderman Solinsky not being present Alderman Johnson made a motion to table the discussion of a mobile home ordinance. Seconded by Alderman Owens. All I’s.

Item #12 The board reviewed the list of unpaid occupational license for 2010. After a discussion, the board decided for the town attorney to send each one of the delinquent businesses a letter.

Item #13 Mayor Ward read aloud the budget message he had prepared explaining the figures in both budgets. A short discussion was held concerning some of the expenses. After which, a motion was made by Alderman Johnson and seconded by Alderman Owens to present Ordinance #2 of 2010 (2010 – 2011 General Fund Budget). All I’s. A public hearing will be held concerning this ordinance on June 10, 2010 at 7:00 pm.

Item #14 A motion was made by Alderman Owens and seconded by Alderman Cryer to present Ordinance #3 of 2010 (2010 – 2011 Utility Fund Budget). All I’s. A public hearing will be held concerning this ordinance on June 10, 2010 at 7:00 pm.

Item #15 A lengthy discussion was held concerning a mobile home park that was established several years ago having one meter for all the mobile homes in the park and more recent mobile home parks being forced to have one meter for each mobile home. The board questioned whether the older mobile home parks could be grandfathered in. The board was not sure what could legally be done. The board ultimately decided to get the town attorney to research it.

Item #16 There being no further business Alderman Cryer made a motion to adjourn. Seconded by Alderman Johnson. All I’s.

______________________________ ______________________________

Melissa Davis, Town Clerk Bruce E. Ward, Jr., Mayor

AGENDA

PUBLIC HEARINGS &

REGULAR ROSEPINE TOWN

COUNCIL MEETING TO BE HELD AT THE

TOWN HALL, 18846 JOHNNY B. HALL MEMORIAL HIGHWAY

THURSDAY – JUNE 10, 2010 - 7:00 PM

PUBLIC HEARINGS CONCERNING :

Ordinance #2 of 2010 (2010 – 2011 General Fund Budget)

& Ordinance #3 of 2010 (2010 – 2011 Utility Fund Budget with amendment).

Regular meeting will begin after the public hearings are closed.

1. Call meeting to order.

2. Invocation.

3. Pledge of Allegiance.

4. Roll call.

5. Accept minutes from the May 13, 2010 regular meeting.

6. Approve invoices.

7. Accept financial reports.

8. Mayor’s comments.

9. Adopt Vernon Parish Police Jury Resolution for July 2010.

10. Adopt Ordinance #2 of 2010 (2010 – 2011 General Fund Budget).

11. Adopt Ordinance #3 of 2010 (2010 – 2011 Utility Fund Budget with amendment).

12. Discuss Mobile Home Ordinance.

13. Discuss fire hydrants.

14. Appoint official journal.

15. Appoint auditor for FY 2009 – 2010 audit period.

16. Update of annexation of Bradley property.

17. Consider occupational license payment for mobile home park. “Requested by citizen”.

18. Adjourn.

_______________________________

Bruce E. Ward, Jr. - Mayor

In accordance with the American with Disabilities Act, if you need special assistance, please contact Melissa Davis at (337) 463-8908, describing the assistance needed.

Anyone wishing to speak during the meeting must register with the town clerk and the item must be on the agenda.

TOWN OF ROSEPINE - MINUTES

PUBLIC HEARINGS & REGULAR MEETING

JUNE 10, 2010- 7:00 PM

Item #1 Mayor Ward called the meeting to order.

Item #2 Alderman Solinsky gave the invocation.

Item #3 The Pledge of Allegiance was recited by all.

Mayor Ward suspended the meeting to have public hearings. Mayor Ward explained that the Utility Fund budget was amended to include the purchase of a side arm mower and it would be financed for two years.

The first public hearing was opened concerning Ordinance #2 of 2010 (2010 – 2011 General Fund Budget). Mayor Ward asked if anyone wished to comment and he was questioned by an attendee David Jones as to whether anything is being done to rectify departments not staying within their budgets, the mayor’s salary, and how many hours the mayor works. Mayor Ward responded that he didn’t know anything about the budgets not being balanced in the last ten years. Mayor Ward stated he felt the attendee Mr. Jones’ numbers were incorrect and last year was the first year that we were slightly over and as far as the mayor’s salary that he is here and available twenty-four hours a day his number is in the phonebook, he has never failed to return a call. Mayor Ward further stated the work that has been done in the last four or four and a half years speaks for itself. After the discussion, the public hearing was closed.

Mayor Ward then opened the public hearing concerning Ordinance #3 of 2010 (2010 – 2011 Utility Fund Budget with amendment). Mayor Ward asked if anyone had a comment. Mayor Ward answered a few questions from the council and no further comments were made. Mayor Ward closed the public hearing.

The regular meeting was then continued.

Item #4 Officials Present: Mayor Bruce E. Ward, Jr., Aldermen Damon Johnson, Jimmy Cryer, Daniel Martinez, Billy Owens, Jeff Solinsky, Town Clerk Melissa Davis, and Chief of Police Dennis Parrott.

Employees Present: Mike Numbers.

Guests present: Marlon and Janice Vander, Jerry Wells, William Pelt, Johnny Davis, Don Davis, Earl Myers, David Jones, and Dennis and Valarie Craft.

Item #5 Alderman Johnson made a motion that was seconded by Alderman Martinez to accept the minutes from the May 13, 2010 regular meeting. All I’s.

Item #6 Alderman Solinsky made a motion that was seconded by Alderman Owens to approve the invoices for payment for both funds. All I’s.

Item #7 After a discussion concerning the financial reports, a motion was made by Alderman Solinsky and seconded by Alderman Owens to accept the financial reports ending May 31, 2010. All I’s.

Item #8 Mayor Ward gave an update to the board concerning meters being cut on and off, disconnects for non-payments, major breaks or leaks, grants, and other things relevant to the town.

Item #9 Alderman Johnson made a motion that was seconded by Alderman Martinez to add a request to fill potholes on Williams Street to the Vernon Parish Police Jury. All I’s. A motion was then made by Alderman Johnson to adopt the Vernon Parish Police Jury Resolution for July 2010. Seconded by Alderman Owens. All I’s.

Item #10 Alderman Solinsky made a motion that was seconded by Alderman Johnson to adopt Ordinance #2 of 2010. All I’s by roll call vote.

Item #11 Alderman Johnson made a motion that was seconded by Alderman Solinsky to adopt Ordinance #3 of 2010. All I’s by roll call vote.

Item #12 Alderman Solinsky discussed that before the board could move forward with the mobile home ordinance they would have to get clear definitions. Alderman Solinsky stated to the attorney that they need a definition of a lot. The attorney stated that his definition of a lot might not be what the council considered a lot. He would use other ordinances and try to come up with a definition of a lot and provide it to the board for approval. Alderman Solinksy asked the attorney to have it available for the next meeting. The board decided to continue the mobile home ordinance until the next regular meeting.

Item #13 Mayor Ward discussed two fire hydrants that were removed and whether the board wanted to have the Public Works Director replace them. Alderman Cryer stated that he would like to see both fire hydrants that were removed replaced back where they were. The Public Works Director informed the board that the places that they were removed were the corner of Culbreath Drive and Louisiana Avenue and it was remove because it was ran over and it was not replaced because there was another one right across the street. He stated that the other location was on Calhoun Dairy Drive . That hydrant was removed because all fitting around the hydrant were leaking and it was not replaced because the ground stayed saturated for a long period of time. The closest hydrant to that one was one thousand feet away. The board ultimately decided to have the Public Works Director get a price of a new replacement hydrant for the next regular meeting.

Item #14 Mayor Ward explained that every municipality has to appoint an official journal and that we had to use the Leesville Leader instead of the Beauregard Daily News because it was in Vernon Parish. Alderman Johnson made a motion that was seconded by Alderman Solinsky to appoint the Leesville Leader as the town’s interim official journal and have the attorney draft a resolution requesting for an exception due to the fact that the Leesville Leader is not home delivered in Rosepine. Also included in the motion was for the web site for the town to stay updated with the minutes.

Item #15 A motion was made by Alderman Solinsky and seconded by Alderman Johnson to appoint John Windham as the FY 09 – 10 auditor for the town. All I’s.

Item #16 The town attorney updated the board concerning the annexation of the Bradley Property north of town. The attorney stated that he had sent a letter to the state requesting the town to be able to annex the state right of way on Highway 171 up to the Bradley Property. The attorney further stated that we were waiting on a response from the state.

Item #17 Mayor Ward explained that a resident of the town had requested that “occupational license payments for mobile home parks” be placed on the agenda. Valerie Craft, owner of Craft’s Mobile Home Park, stated that she felt that to be recognized as a business they needed to purchase an occupational license. She did not want to be accused of not paying what was due. The board discussed it and decided to get the attorney to research what the ordinance covers.

Before the meeting adjourned, Alderman Cryer commented that it was a week and a day before the cable played the meeting from May. Chief of Police, Dennis Parrott, stated he took the dvd recording to DeRidder Cable the Monday after the meeting. The attorney noted that if discussion was going to continue on this it needed to be added to the agenda.

Item #18 There being no further business Alderman Owens made a motion to adjourn. Seconded by Alderman Johnson. All I’s.

______________________________ ______________________________

Melissa Davis, Town Clerk Bruce E. Ward, Jr., Mayor