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TOWN OF ROSEPINE MINUTES REGULAR MEETING MAY 14, 2009- 7:00 PM
Item #1 Mayor Ward called the regular meeting to order at 7:00 pm.
Item #2 Mayor Ward gave the invocation.
Item #3 The Pledge of Allegiance was recited by all.
Officials Absent: Alderman Damon Johnson.
Item #5 A motion was made by Alderman Solinsky and seconded by Alderman Owens to accept the minutes from the April 9, 2009 as presented. All I’s.
Item #6 Alderman Solinsky made a motion that was seconded by Alderman Martinez to approve invoices for payment. All I’s. Item #7 A motion was made by Alderman Solinsky and seconded by Alderman Owens to accept the financial reports from April 2009. All I’s.
Item #8 The Mayor updated the Board on everything concerning the town. During the update Alderman Solinsky questioned the trash bash that had been previously scheduled. Mayor Ward explained that Mike had received some prices and that it was more than what he thought the board would want to pay; therefore he decided to wait until this meeting to inform the board. Guest Don Davis mentioned someone that he had used and their prices were very reasonable. The board suggested that Mike call them and get prices and set the trash bash for May 26th through the 29th. Item #9 A motion was made by Alderman Solinsky and seconded by Alderman Owens to adopt the Vernon Parish Police Jury Resolution with no changes. All I’s.
Item #10 Mayor Ward informed the board that we were at the point that we could move into the new town hall. The board discussed what was going to be done about the two light poles that had not been put up yet. The mayor explained that the architect and contractor were not in agreement of who should pay for the cost of moving the poles from the original place on the plans to a new location. Mayor Ward stated that the retainer would not be paid until the poles were placed. Mayor Ward further stated he did not want to have the grand opening until the corrected plaque was placed back on the building. A final decision was made to close the office on Tuesday May 19th and Wednesday May 20th in order to move from the present town hall to the new building. Item #11 Alderman Owens made a motion that was seconded by Alderman Martinez to adopt a resolution stating that the town desires to utilize Merchants & Farmers Bank Remote Deposit service and designate Town Clerk, Melissa Davis as the system administrator. All I’s. Item #12 A motion was made by Alderman Solinsky and seconded by Alderman Owens to adopt a resolution to support and endorse the Louisiana Department of Culture, Recreation and Tourism. All I’s. Item #13 Alderman Cryer made a motion that was seconded by Alderman Solinsky to adopt a resolution to adopt and enforce an Identity Theft Prevention Program. All I’s. Item #14 Mayor Ward and the board discussed the problems of garage sales being held all week long. Mayor Ward suggested an ordinance designating what days that garage sales would be allowed. Also the safety of pedestrians was discussed. A suggestion was brought up to place no parking signs on Main Street where most the garage sales are being held. A decision was made for the town attorney to bring some samples to the next meeting. Item #15 The board viewed a list of businesses which had not paid their occupational license for 2009. The board decided for the town clerk to take the next step and send out certified notices. Item #16 Alderman Solinsky made a motion that was seconded by Alderman Cryer to present Ordinance #5 of 2009 (AN ORDINANCE TO ADOPT AN OPERATING BUDGET OF REVENUE AND EXPENDITURES FOR THE FISCAL YEAR BEGINNING JULY 1, 2009 AND ENDING JUNE 30, 2010). All I’s. Item #17 Alderman Solinsky made a motion that was seconded by Alderman Cryer to present Ordinance #6 of 2009 (AN ORDINANCE TO ADOPT AN OPERATING BUDGET OF REVENUE AND EXPENDITURES FOR THE FISCAL YEAR BEGINNING JULY 1, 2009 AND ENDING JUNE 30, 2010). All I’s.
Item #18 There being no further business Alderman Cryer made a motion to adjourn. Seconded by Alderman Solinsky. All I’s.
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AGENDA
PUBLIC HEARINGS & REGULAR ROSEPINE TOWN COUNCIL MEETING TO BE HELD AT THE TOWN HALL 18846 JOHNNY B. HALL MEMORIAL HIGHWAY
THURSDAY – JUNE 11, 2009 7:00 PM
7:00 P.M. - Public hearing concerning: ORDINANCE #5 OF 2009
AN ORDINANCE TO ADOPT AN OPERATING BUDGET OF REVENUE AND EXPENDITURES FOR THE FISCAL YEAR BEGINNING JULY 1, 2009 AND ENDING JUNE 30, 2010.
ORDINANCE #6 OF 2009
AN ORDINANCE TO ADOPT AN OPERATING BUDGET OF REVENUE AND EXPENDITURES FOR THE FISCAL YEAR BEGINNING JULY 1, 2009 AND ENDING JUNE 30, 2010.
1. Call meeting to order. 2. Invocation. 3. Pledge of Allegiance. 4. Roll call. 5. Accept minutes from the May 14, 2009 regular meeting. 6. Approve invoices. 7. Accept financial reports. 8. Mayor’s comments. 9. Adopt Vernon Parish Police Jury Resolution for July 2009. 10. Adopt Ordinance #5 of 2009. 11. Adopt Ordinance #6 of 2009. 12. Director of Community Service of the City of DeRidder, Jerry Dewitt, process of annexation. 13. Appoint Official Journal. 14. Adopt Louisiana Compliance Questionnaire for FY 2008 – 2009 Audit. 15. Appoint Auditor for FY 2008 – 2009. 16. Acceptance of Phase D Part A of Fagan Circle. 17. Resolution for dedication of streets, drainage, and utilities at Deerwood Forest Subdivision. 18. Contract with IESI for dumpster at the new town hall. 19. Appreciation plaque for Senator John Smith and Representative James Armes. 20. Discuss the two light poles that have not been put up at the new town hall. 21. Adjourn.
_______________________________ Bruce E. Ward, Jr. - Mayor
In accordance with the American with Disabilities Act, if you need special assistance, please contact Melissa Davis at (337) 463-8908, describing the assistance that is necessary.
Anyone wishing to speak during the meeting must register with the town clerk and the item must be on the agenda.
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TOWN OF ROSEPINE MINUTES PUBLIC HEARINGS & REGULAR MEETING JUNE 11, 2009- 7:00 PM
A public hearing was opened at 7:00 pm concerning: ORDINANCE #5 OF 2009 (AN ORDINANCE TO ADOPT AN OPERATING BUDGET OF REVENUE AND EXPENDITURES FOR THE FISCAL YEAR BEGINNING JULY 1, 2009 AND ENDING JUNE 30, 2010.) No one in attendance spoke concerning the ordinance and the hearing was closed at 7:01 pm. A second public hearing was then opened at 7:02 concerning: ORDINANCE #6 OF 2009 (AN ORDINANCE TO ADOPT AN OPERATING BUDGET OF REVENUE AND EXPENDITURES FOR THE FISCAL YEAR BEGINNING JULY 1, 2009 AND ENDING JUNE 30, 2010.) No one spoke and the hearing was closed at 7:03 pm. Item #1 Mayor Ward called the regular meeting to order at 7:03 pm.
Item #2 Alderman Solinsky gave the invocation.
Item #3 The Pledge of Allegiance was recited by all.
Officials Absent: Alderman Daniel Martinez.
Employees Present: Attorney Dennis Sumpter, Chris Simmons, and Mike Numbers.
Guests present: William Pelt, Margaret Ward, William Albritton, Johnny Davis, Don Davis, Barry King, Rocky Numbers, Jerry Dewitt, Gloria Holland, Mack and Karen Thibodeau, and Byron McCain.
Item #5 A motion was made by Alderman Johnson and seconded by Alderman Solinsky to accept the minutes from the May 14, 2009 regular meeting. All I’s.
Item #6 Alderman Solinsky made a motion that was seconded by Alderman Owens to approve invoices for payment. All I’s.
Alderman Martinez was now present. Item #7 A motion was made by Alderman Johnson and seconded by Alderman Solinsky to accept the financial reports from May 2009. All I’s.
Item #8 Mayor Ward informed the board that he had received a call from Senator Smith informing him that the town had been awarded the money from the Louisiana Community Development Block Grant program for the street improvements. The board also discussed the railroad tracks on Davis Lane. The board authorized the attorney to write a demand letter to Kansas City Southern to repair the crossing. A discussion was held concerning hiring a part time person to help with clean up around the town. The person would keep the grass mowed and clean ditches. Chief Parrot spoke up and mentioned that one of his officers might would be willing to work a little extra and supervise a crew to do clean up around the town. The board decided to check into both options. Item #9 A motion was made by Alderman Johnson and seconded by Alderman Owens to adopt the Vernon Parish Police Jury Resolution with no changes. All I’s.
Item #10 Alderman Solinsky made a motion that was seconded by Alderman Owens to adopt Ordinance #5 of 2009. All I’s by roll call vote. Item #11 A motion was made by Alderman Solinsky and seconded by Alderman Owens to adopt Ordinance #6 of 2009 with the condition that next month the board addresses putting $1,500.00 per month into the Louisiana Asset Management Pool. All I’s by roll call vote.
Item #12 Jerry Dewitt, Director of Community Services of the City of DeRidder, spoke to the board concerning annexation. He explained in depth the process in which the City of DeRidder used.
Item #13 Alderman Johnson made a motion that was seconded by Alderman Cryer to appoint the Leesville Daily Leader as the town’s legal journal. All I’s.
Item #14 A motion was made by Alderman Solinsky and seconded by Alderman Johnson to adopt the Louisiana Compliance Questionnaire for the FY 2008 – 2009 audit. All I’s.
Item #15 Alderman Solinsky made a motion to appoint John A. Windham C.P.A. as the town’s FY 2008 – 2009 auditor. Seconded by Alderman Cryer. All I’s.
Item #16 A motion was made by Alderman Johnson and seconded by Alderman Martinez to accept the dedication of road right-of-way of Phase D Part B in Deerwood Forest Subdivision. All I’s.
Item #17 Alderman Johnson made a motion that was seconded by Alderman Martinez to adopt a resolution that acknowledges the town’s intent to accept, for operation and maintenance, the water distribution and wastewater collection improvements for Phase E lots #46 – 91of Deerwood Forest Subdivision contingent upon the Board of Health and Engineer. All I’s accept Alderman Solinsky who abstained.
Item #18 A discussion was held concerning a contract with IESI for a 4 yard dumpster. The town attorney had a few problems with the contract. After which, Alderman Johnson made a motion that was seconded by Alderman Solinsky to enter into a contract once the town attorney negotiates with IESI. All I’s.
Item #19 Alderman Johnson recommended to the board to purchase an appreciation plaque for Governor Bobby Jindal, Senator John Smith and Representative James Armes for all the help they have provided the town. Alderman Johnson made a motion to approve the purchasing of the plaque. Seconded by Alderman Solinsky. All I’s.
Item #20 Mayor Ward explained to the board why the two light poles have not been put up yet. Architect Barry King explained the details of what happened during construction and recommended a demand letter be sent to Pat Williams Construction Company to put up the two light poles. If they don’t put the poles up then hold the cost out of the retainer and have them put up ourselves.
Alderman Johnson made a motion that was seconded by Alderman Owens to add a resolution authorizing the mayor to sign all documents relating to the sidewalk projects. All I’s.
A motion was then made by Alderman Solinsky and seconded by Alderman Johnson to adopt the resolution authorizing the mayor to sign all documents relating to the sidewalk projects. All I’s.
Item #21 There being no further business Alderman Johnson made a motion to adjourn. Seconded by Alderman Owens. All I’s.
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AGENDA REGULAR ROSEPINE TOWN COUNCIL MEETING TO BE HELD AT THE TOWN HALL, 18846 JOHNNY B. HALL MEMORIAL HIGHWAY
THURSDAY – JULY 9, 2009 7 :00 PM
1. Call meeting to order. 2. Invocation. 3. Pledge of Allegiance. 4. Roll call. 5. Accept minutes from the June 11, 2009 regular meeting. 6. Approve invoices. 7. Accept financial reports. 8. Mayor’s comments. 9. Adopt Vernon Parish Police Jury Resolution for August 2009. 10. Update on new town hall (air conditioning, handicap parking space, light poles, ridge cap). 11. Present Ordinance #7 of 2009 (amended 2009 – 2010 Utility Fund Budget). 12. Present Ordinance #8 of 2009 (amended 2008 – 2009 General Fund Budget).
23. Adjourn.
_______________________________ Bruce E. Ward, Jr. - Mayor
In accordance with the American with Disabilities Act, if you need special assistance, please contact Melissa Davis at (337) 463-8908, describing the assistance that is necessary.
Anyone wishing to speak during the meeting must register with the town clerk and the item must be on the agenda.
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TOWN OF ROSEPINE MINUTES REGULAR MEETING JULY 9, 2009- 7:00 PM Item #1 Mayor Ward called the meeting to order at 7:00 pm.
Item #2 Alderman Solinsky gave the invocation.
Item #3 The Pledge of Allegiance was recited by all.
Employees Present: Attorney Dennis Sumpter and Mike Numbers.
Guests present: William Pelt, William Albritton, Johnny Davis, Don Davis, Rocky Numbers, Kelvin Vander, Amanda Mueller, Dennis Dodd, Ima White, Ulas Murphy and Harold James.
Item #5 A motion was made by Alderman Johnson and seconded by Alderman Martinez to accept the minutes from the June 11, 2009 regular meeting. All I’s except Alderman Cryer who was not present during the vote.
Item #6 Alderman Johnson made a motion that was seconded by Alderman Solinsky to approve invoices for payment. All I’s.
Item #7 A motion was made by Alderman Johnson and seconded by Alderman Owens to accept the financial reports ending June 30, 2009. All I’s.
Item #8 Mayor Ward gave an update to the Board concerning the town. Item #9 Alderman Johnson made a motion that was seconded by Alderman Solinsky to request that the Vernon Parish Police Jury assess the problem on the west side of Louisiana Avenue from Williams Street to the drop off/pick up driveway for the elementary school. All I’s.
Item #10 Mayor Ward acknowledged the Aldermen and Vernon Parish Sheriff’s Office that provided help with laying sod at the town hall. A discussion was held concerning the light poles, air conditioning, handicap parking space, and the ridge cap at the town hall. The board discussed and decided to hold a bill from Architect Barry King until some items have been completed. Also discussed was the grand opening. The board decided to see if Governor Jindal could make the grand opening and to schedule it when he could attend. Item #11 A motion was made by Alderman Solinsky and seconded by Alderman Owens to present Ordinance #7 of 2009 (Amended 2009 – 2010 Utility Fund Budget). All I’s. Item #12 A motion was made by Alderman Johnson and seconded by Alderman Solinsky to present Ordinance #8 of 2009 (Amended 2008 – 2009 General Fund Budget). All I’s. Item #13 Chief of Police Dennis Parrott explained an agreement he presented to the board for the purpose of Coordinating Police and Child Protection Investigations in Child Abuse and Neglect Cases. A motion was made by Alderman Martinez and seconded by Alderman Johnson to enter into the agreement. All I’s. Item #14 A motion was made by Alderman Solinsky and seconded by Alderman Martinez that a Citizen Participation Plan/Citizen Complaint Procedure be adopted and Melissa Davis be appointed as Citizen Complaint Officer for compliance with the LCDBG program. All I’s. Item #15 A motion was made by Alderman Solinsky and seconded by Alderman Martinez that the LCDBG application be submitted for water. All I’s. Item #16 Alderman Solinsky made a motion that was seconded by Alderman Martinez authorizing the Chief Elected Official to proceed with the procurement and selection of professional services for the purpose of assisting in the development of the LCDBG application and implementation of the project. All I’s. Item #17 Alderman Solinsky made a motion that was seconded by Alderman Owens to adopt a resolution for compliance with the 2009 Louisiana Community Development Grant Program. All I’s. Item #18 A lengthy discussion was held concerning the fees for water and sewer taps. The present cost for materials for a ¾ inch tap is $350.00 and the current charge to the customer is $200.00. Alderman Solinsky made a motion that was seconded by Alderman Johnson to adjust the fees for a ¾ inch water tap to $350.00 to be reviewed as needs and indicated by our superintendant and also keep the $300.00 fee for any tap over ¾ inch plus additional charge for materials. Furthermore, increase the fee for sewer tap to $150.00 and if there has to be a bore for either a water or a sewer tap that fee would be passed on to the customer. All I’s. Item #19 Alderman Johnson questioned whether community service could be added to the present charge of littering. The town attorney stated he would check on that. Item #20 A lengthy discussion was held concerning restrictions on trailers inside the town limits. Mainly trailers that are put too close together on a small lot. Several visitors where present to speak concerning the topic. The board ultimately decided to contact the building inspector and fire marshal to see if they were violating any restrictions. If not, they decided to get the attorney to draft an ordinance for presentation at the next meeting. Item #21 Alderman Cryer wanted to let the public know that there will be an election soon for a seat on the board of aldermen. No one was sure of the qualifying dates. The attorney stated that you could go on the secretary of state website and find out. Item #22 Alderman Johnson made a motion to adopt a resolution authorizing the Mayor to accept the dedication of facilities from North Rosepine Subdivision Unit No. 2 (lots 21-40) contingent upon recommendation of their engineers and the town receive a form of Dedication of Facilities and Agreement for Maintenance from the Developer. Seconded by Alderman Solinsky. All I’s. Alderman Solinsky made a motion to add "discuss employee use of town equipment for private use" to the agenda. Seconded by Alderman Johnson. All I’s by roll call vote. A visitor in attendance informed the board that he had seen the mayor using a trailer that belongs to the town for personal use and that it was against state statutes. Mayor Ward apologized to the board and stated that he had done it unknowingly. The board stated that they appreciated the visitor informing the board of the situation. A motion was then made by Alderman Solinsky and seconded by Alderman Johnson to add "Discussion concerning the mayor’s salary" to the agenda. All I’s by roll call vote. Then a discussion was held concerning the mayor’s salary. No action was required. Item #23 There being no further business Alderman Johnson made a motion to adjourn. Seconded by Alderman Solinsky. All I’s.
_______________________________ _______________________________ Melissa A. Davis, Town Clerk Bruce E. Ward, Jr., Mayor
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AGENDA
PUBLIC HEARINGS & REGULAR ROSEPINE TOWN COUNCIL MEETING TO BE HELD AT THE TOWN HALL, 18846 JOHNNY B. HALL MEMORIAL HIGHWAY
THURSDAY – AUGUST 13, 2009 7 :00 PM
1ST PUBLIC HEARING CONCERNING Ordinance #7 of 2009 (amended 2009 – 2010 Utility Fund Budget).
2ND PUBLIC HEARING CONCERNING - Ordinance #8 of 2009 (amended 2008 – 2009 General Fund Budget).
Regular meeting to follow.
1. Call meeting to order. 2. Invocation. 3. Pledge of Allegiance. 4. Roll call. 5. Accept minutes from the July 9, 2009 regular meeting. 6. Approve invoices. 7. Accept financial reports. 8. Mayor’s comments. 9. Adopt Vernon Parish Police Jury Resolution for September 2009. 10. Adopt Ordinance #7 of 2009 (amended 2009 – 2010 Utility Fund Budget). 11. Adopt Ordinance #8 of 2009 (amended 2008 – 2009 General Fund Budget). 12. Open bids on old town hall.
16. Present Ordinance #10 of 2009 "changing the fees for water and wastewater connections". 17. Present sample ordinances for regulations on manufactured homes within the town limits. 18. Resolution for Louisiana Asset Management Pool "LAMP".
_______________________________ Bruce E. Ward, Jr. - Mayor
In accordance with the American with Disabilities Act, if you need special assistance, please contact Melissa Davis at (337) 463-8908, describing the assistance needed.
Anyone wishing to speak during the meeting must register with the town clerk and the item must be on the agenda.
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TOWN OF ROSEPINE MINUTES PUBLIC HEARINGS & REGULAR MEETING AUGUST 13, 2009- 7:00 PM
Mayor Ward opened a public hearing concerning Ordinance #7 of 2009 (Amended 2009 – 2010 Utility Fund Budget). No one in attendance commented and the public hearing was closed at 7:01 pm.
Mayor Ward then opened another public hearing concerning Ordinance #8 of 2009 (Amended 2008 – 2009 General Fund Budget). No one in attendance commented and the public hearing was closed at 7:03 pm. Item #1 Mayor Ward called the meeting to order at 7:03 pm.
Item #2 Mayor Ward gave the invocation.
Item #3 The Pledge of Allegiance was recited by all.
Employees Present: Attorney Dennis Sumpter and Mike Numbers.
Guests present: William Pelt, William Albritton, Johnny Davis, Don Davis, Rocky Numbers, Pete Johnson, Earl Myers, James Tucker, Kenneth Weber, Earl Simmons, and Ima White.
Item #5 A motion was made by Alderman Johnson and seconded by Alderman Owens to accept the minutes from the July 9, 2009 regular meeting. All I’s.
Item #6 Alderman Solinsky made a motion that was seconded by Alderman Owens to approve invoices for payment. All I’s.
Item #7 A motion was made by Alderman Solinsky and seconded by Alderman Owens to accept the financial reports ending July 31, 2009. All I’s.
Item #8 Mayor Ward gave an update to the Board concerning the town. During the mayor’s update, he mentioned that he had received a price of $3,800.00 for a PA system for the council chambers. The council discussed it and Alderman Solinksy made a motion to purchase the PA system. Seconded by Alderman Johnson. All I’s except Alderman Cryer who voted nay. Town Attorney, Dennis Sumpter, informed the board that he had researched the law on littering and found out that you could add a litter abatement program to the current fine we have for littering. He stated that we would have to this by ordinance. The board requested that the attorney have a sample ordinance at the next meeting. Item #9 A discussion was held concerning streetlights that were out. Alderman Martinez stated that he had turned in several streetlights that were out to the Cleco office. Alderman Johnson requested that a new streetlight to be placed on the east side of the bridge on Main Street.
A motion was made by Alderman Solinsky and seconded by Alderman Owens to leave on the Vernon Parish Police Jury Resolution a request to assess the problem on the west side of Louisiana Avenue from Williams Street to the drop off/pick up driveway for the elementary school and adopt the Vernon Parish Police Jury Resolution for September with the request added. All I’s.
Item #10 Alderman Johnson made a motion that was seconded by Alderman Solinsky to adopt Ordinance #7 of 2009 (Amended 2009 – 2010 Utility Fund Budget). All I’s by roll call vote. Item #11 A motion was made by Alderman Johnson and seconded by Alderman Solinsky to adopt Ordinance #8 of 2009 (Amended 2008 – 2009 General Fund Budget). All I’s by roll call vote. Item #12 The mayor and board discussed the fact that no bids had been received on the old town hall. A motion was made by Alderman Solinsky to give the mayor authorization to engage a real estate agent for no more than a 6% fee with the initial asking price of $80,000.000 plus the fee understanding that if we receive a viable bid we still have to put it up for a public bid. Also to clean it out and make it marketable. Seconded by Alderman Johnson. All I’s except Alderman Cryer who voted nay. Item #13 A discussion was held concerning the grand opening of the new town hall. The detail of what type of food and drinks to provide and donations that have been offered for the grand opening was discussed. They decided that all donations would be welcomed and that the town would provide finger foods. Item #14 Alderman Johnson discussed that the town needed to set up procedures for people that wanted their property annexed into the town limits. The town attorney informed the board that the property owners would need to provide a petition requesting to be inside the town limits. Alderman Solinsky made a motion that was seconded by Alderman Johnson to introduce Ordinance #10 of 2009 to annex Johnny and Bettye Davis property into the town limits. All I’s. Item #15 Alderman Johnson made a motion that was seconded by Alderman Solinsky to present Ordinance #9 of 2009 "An ordinance to protect the ground water supply of the Town of Rosepine". All I’s. Item #16 Present Ordinance #10 of 2009 "changing the fees for water and wastewater connections" was put off until later in the meeting. Item #17 The town attorney and engineers provided several sample copies of ordinances pertaining to mobile home regulations. The board decided to look them over and wanted the presentation of the ordinance to be put on the agenda for next month. Item #18 The board reviewed a resolution for the Louisiana Asset Management Pool and Alderman Johnson made a motion to take no action on it until the next month’s meeting. Alderman Cryer seconded it. All I’s. Present Ordinance #10 of 2009 "changing the fees for water and wastewater connections" was brought up at this time. Alderman Solinsky made a motion to postpone action on the Ordinance. Seconded by Alderman Owens. All I’s. Item #19 There being no further business Alderman Cryer made a motion to adjourn. Seconded by Alderman Johnson. All I’s.
______________________________ ______________________________ Melissa A. Davis, Town Clerk Bruce E. Ward, Jr., Mayor
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